Health information & instructions Back to school 2021

1. Reminder of rules

Barrier gestures

• Wearing a mask in all common areas (hallway, lecture hall, bathroom, ....)
• Wearing a mask in shared offices if the distance between agents is < 2m
• Wearing a mask outside the buildings in case of high concentration (distance of 2m is impossible): queue in front of the school buildings, entrance to the campuses, waiting in front of or at the exit of a lecture hall. Frequent hand washing
• Ensure regular air renewal in all closed spaces: 5 minutes every hour and at least four times a day by means of aeration (opening of windows, etc.) and/or natural or mechanical ventilation, in order to bring in "new" air from outside, to evacuate air that has been inside to the outside, and to avoid recycling or recirculating the air in the premises.
• Cleaning of shared equipment (computer workstations, microphones) between each user using a virucidal wipe or hydroalcoholic solution

Plexiglas

• Plexiglas were distributed in the first wave to the departments that receive the public; the components can acquire new plexiglas if they wish.
• Reminder: The installation of plexis does not exempt agents from wearing a mask.
• Plexis must be cleaned regularly with a virucidal solution at least every day and at each change of agent.

Hydroalcoholic gel

• As washing with soap is effective, the installation of a gel dispenser is possible for those components that wish to do so, but not mandatory.
• Reinforced vigilance on the cleaning of sanitary facilities and the availability of soap and paper towels.

Fabric, surgical and FFP2 masks

• A new distribution of category 1 approved fabric masks is planned for September 1st.
• Surgical masks will be made available in the components to serve as a buffer stock for students who have problems during the day.
• Surgical masks or FFP2 masks will be made available to agents on prescription from the prevention doctor.

2. Conditions of the return

The health pass is not compulsory for the administration's restaurants, establishments and schools providing professional training for public servants, teaching, continuing education, competitive examinations and civil service examinations.

Face-to-face teaching

• Total capacity of the rooms
• No capacity in the lecture halls or classrooms but wearing a mask is compulsory.

Libraries

• Total capacity
• No gauge or particular social distancing, but wearing a mask is mandatory.

Meetings

• Allow in ventilated rooms or rooms equipped with VMC, with a distance of one metre between those present.

Face-to-face meetings for all with the introduction of teleworking

• Provide information to all on the health rules to be respected, what to do in case of contamination, the procedure for tracing, .....
• Propose times of collective exchanges at the time of the resumption relating to the methods of work and exchanges on the possible difficulties; sending of the reflex cards of the ministry of the transformation and the civil service to the heads of services by the DRH.

Promoting vaccination (note of 6 August 2021)

• Vaccination campaign planned in Aix; Schumann site on 6 and 7 September with a capacity of 300 vaccines per day.
• Implement targeted actions for certain priority groups (international students, students in university residences, etc.)
• Accompany foreign students in their vaccination process (transmit the list of vaccination centres and possibility of referral to isolation centres if necessary.

Measures put in place to facilitate vaccination (art. 17 - law of 5 August 2021)

• Authorisation of absence for medical appointments related to vaccination for public agents or to accompany a minor or a protected adult.
• Favourable response to requests for ASA for agents who declare significant side effects on the same day or the day after the vaccination on presentation of a certificate on honour that they are unable to work for this reason.

Tests

• Distribution of self-tests to students in case of suspected symptoms,
• Distribution to particularly worried staff who have not been back to work for several months or in case of emergence of a cluster.

3. Reminder of rules and barrier gestures

Air quality

• Premises must be regularly ventilated or equipped with a ventilation system to ensure good air renewal. Air quality control in premises equipped with a CMV can be carried out using CO2 sensors.

Recommendations

• In the classrooms it is advisable to leave :
• doors and windows open between classes (cross ventilation).
• windows open during classes or lessons; ideally, two windows should be opened to promote air circulation.
• Encourage teachers to leave 5 minutes between the end and the beginning of the next lesson to allow this air renewal and avoid crowding in the corridors.

Evaluation of air renewal

• The HCSP indicates that the air renewal rate of a room can be evaluated by measuring the CO2 concentration.
• If the rate is higher than 800 ppm: action should be taken in terms of ventilation/air renewal and/or reduction of the number of people admitted.
• The HCSP recommends that measurement campaigns be carried out to identify areas at risk (e.g. certain rooms, corridors and sanitary facilities).
• Proposal to carry out measurement campaigns:
  • a representative lecture hall with an occupancy rate > 50% of the maximum capacity
  • Low capacity lecture room 20 or 30 people
  • Large lecture room > 50 people
• Order in progress of 5 cases of 6 CO2 sensors: 1 per campus to make these measurement campaigns.
• Supply time 3 weeks.

4. Monitoring of contamination and clusters

Tracing

• Tracing will be carried out by the CPAM
• Vaccinated staff and students are not considered as contact cases at risk
• Continuation of the reporting in instAMU.

Isolation procedure

• Positive persons (vaccinated or not vaccinated): Isolation for 10 days
• Unvaccinated contacts (at risk contacts): Immediate screening test
  • If negative -> isolation for 7 days
  • Control screening test 7 days (PCR or antigenic) ->If positive prolongs isolation, if negative we return.
• Contact cases Vaccinated or with a certificate of recovery (non-at-risk contacts): Immediate screening test
  • If negative -> No isolation but respect the wearing of a mask in the public space.
  • Self-monitoring of temperature and the appearance of symptoms.
  • Screening test at D7 after the last contact with the positive person or 7 days after recovery in case of sharing a household with the positive person -> If positive result: isolation for 10 days.

Clusters

• From 3 positive cases within the same EU, declaration of a cluster -> tracing perimeter established between the ARS and the university.
• Organization of a screening campaign in conjunction with the ARS if necessary.

5. scientific, cultural, sporting and associative events and manifestations

Definition of the health pass

• Complete vaccination
• Negative test less than 72 hours old (RT-PCR, antigenic test or a self-test performed under the supervision of a health professional)
• Positive PCR or antigenic test attesting to the recovery of covid 19 dating back at least 11 days and less than 6 months

Obligations of the health pass for the following events and manifestations:

• Cultural or sporting events attended by outside spectators or hosting outside participants.
• Sports and cultural activities that are not related to a university course. An "academic" activity is one that takes place on a campus and is attended only by students and staff.
• Scientific symposiums or seminars that welcome people from outside the university or more than 50 people
• Rental of our premises

For the specific case of "festive activities organised by student associations", pending instruction.

Persons concerned by the obligation of the health pass:

• Participants and staff involved in these events

Organisation of the control of the health pass

• The organizers of these events "must indicate to the heads of the establishments and to the participants how the instructions in force will be respected.
• Those in charge of the premises, organisers from outside AMU, and people who have been given the use of the premises are authorised to check the receipts.
• The persons responsible for these checks must be designated by name.
• Institutions must "ensure compliance with this legal obligation": Keep a computerized register indicating the names of the persons and services authorized to carry out these checks; the date of their authorization, the days and times of the checks carried out by these persons.

Practical details

• Checks are carried out by scanning the QR code present on the digital or paper documents with the "TousAntiCovid Vérif" application
• Who can check the health pass: AMU staff, external organisers, or ADS (ISIS security company)
• It is recommended that external organisers and beneficiaries of the provision of premises be asked to implement the control of the pass

Necessary conditions:

• The control must be carried out daily for the duration of the event
• The person assigned to the control must be in possession of a sanitary pass
• He/she must have a tablet or a phone with Wifi to be able to scan the QR code

6. Social room, thesis jars, coffee reception, buffet, etc.

Conviviality room: authorized

• Favour a distance of 2 metres between staff
• Avoid face to face contact
• Ventilation of the premises during the lunch break
• Cleaning of furniture with wipes or hydroalcoholic solution: tables, and handles (microwave, refrigerator, etc.)

Buffet, coffee break, thesis jars

• Provision of gel at the entrance and exit
• Authorization outside or inside in a very ventilated space
• Buffets and coffee breaks must be catered or provided in individual bags (e.g. no basket for pastries, no self-service drinks, ....)