Billing conditions
Suppliers are required to submit their invoices via the Chorus pro dematerialization portal (see useful links). These 3 items of information are required to validate invoice submission.
SIRET Aix Marseille Université : 13001533200013
Service code *
Purchase order number (or commitment number)* (* Mentioned on the purchase order)
(* Mentioned on the purchase order issued by the university's purchasing department).
If you do not know the purchase order number or service code, please contact the purchasing department directly (the one that placed the order or contract with you).
Service code
The department code appears on the purchase order issued by the department making the purchase *.
It must be entered on the CHORUS PRO portal, in the "Invoice recipient" field, just after the SIRET number.
* If you don't know the purchase order number or service code, contact the purchasing department directly - the one that placed the order or contract with you.
List of service codes
- 01BATIMENTS
- 02RECHERCHE
- 03HORSRECHERCHE
- 04AMIDEX
Purchase order number (or commitment number)
The purchase order number (or commitment number) appears on the purchase order issued by the department making the purchase*.
It must be entered by the supplier in 2 places:
On the invoice
On the CHORUS PRO portal, in the "References/commitment number" field.
* If you don't know the purchase order number or department code, contact the purchasing department directly - the one that placed the order or contract with you.
Invoices should be made payable to : Aix Marseille University
NB: The address is the one indicated on the order form.
Tip: in the question "Is the recipient the government? Tick no
Mandatory information is given in Appendix II of the French General Tax Code (see link below).
Article 242 nonies A of the CGI appendix 2
Suppliers without a SIRET number (in France and outside France) and suppliers outside France are subject to the obligation to submit invoices on the CHORUS PRO platform.
According to Decree no. 2016-1478 of November 2, 2016 on electronic invoicing, invoices are transmitted directly to the CHORUS PRO dematerialization invoice portal.
Instruction BOFIP-GCP-17-0006 dated 07/03/2017 specifies that "the obligation to transmit dematerialized invoices is intended to apply to a supplier or subcontractor located abroad in the following cases:
- when the contract has been signed in France, whatever the nationality or location of the co-contractor ;
- when the co-contractor is a company with its head office in France;
- when a clause in the contract provides for its submission to French law".
Suppliers who do not have a SIRET number can also create a user account on CHORUS PRO.
From the home page, click on : ORGANIZATION/STRUCTURES/CREATE A STRUCTURE, then select the type of identifier.
- French supplier: enter SIRET number.
- EU supplier outside France: enter VAT number.
- non-EU supplier: enter company name and country.
| You are | Sending your invoice to | Invoice circuit and format |
| Subcontractor | Contract holder |
Outside Chorus pro (to be agreed with contractor) In PDF format |
| Co-contractor | Contract agent |
Excluding Chorus pro (to be agreed with the agent) In PDF format |
| Contractor with EPC | External project manager |
Not included in Chorus pro (to be agreed with MOE) In PDF format |
| MOE | Aix-Marseille University |
Via Chorus Pro on AMU account (SIRET 13001533200013) Invoice frame to be selected : A5 PDF format including in a single file per payment*: 1. General statement of progress, 2. Progress report for the situation concerning the supplier (subcontractor / co-contractor) to be paid, 3. Invoice from supplier (contractor, subcontractor / co-contractor, etc.). |
| Contractor without MOE | Aix-Marseille University |
Via Chorus Pro on AMU account (SIRET 13001533200013) Invoice frame to be selected : A5 PDF format including in a single file per payment*: 1. General statement of progress, 2. Progress report for the situation concerning the supplier (subcontractor / co-contractor) to be paid, 3. Invoice from the supplier (contractor, subcontractor / co-contractor, etc.). |
* For example: if the general status of the progress report (part no. 1) provides for the payment of 4 companies of all types (contractor, subcontractor, co-contractor, etc.), then 4 successive submissions of a single file will be required for each payee, containing all 3 documents.
Refer to the contract identity sheet (contact the department that placed your order)
