What are the modalities for exchange students at AMU in the context of COVID-19?

You are currently undertaking international mobility at Aix-Marseille University in supervised mobility (exchange programmes or host programmes).

In compliance with national rules linked to the development of the Coronavirus epidemic, the school is closed from 16 March 2020 for all its students and staff and is putting in place methods of pedagogical continuity.Please visit the FAQ page below which will help you to :

(1) Stay in France to continue your studies

(2) Interrupt your AMU mobility and to prepare your return to your country

(3) Find out more about the arrangements for CROUS accommodations

Whatever your choice, we encourage you to contact your administrative and pedagogical referents at AMU who will accompany you in your steps. You will also find information on the necessary evolving measures implemented within AMU at the following link: https://www.univ-amu.fr/node/3085

These FAQs are regularly updated, we invite you to consult them regularly.

(1) I WISH TO STAY IN FRANCE AND CONTINUE MY STAY IN AMU

• What do I have to do if I stay in France?

We would like to remind you that travel, apart from the exceptions listed in the derogatory travel certificate, is prohibited as of Tuesday 17 March at 12 noon: https://design.numerique.gouv.fr/covid-19. This travel certificate must imperatively be used for each of your outings outside your home.

You must also strictly comply with national health recommendations:
-French government website: https://www.gouvernement.fr/en/coronavirus-covid-19
-Campus France infos Covid19 : https://www.campusfrance.org/en/information-coronavirus
-World Health Organization - (COVID-19): https://www.who.int/news-room/q-a-detail/q-a-coronaviruses

• What are the accompanying measures put in place by AMU?

AMU's International Relations Department and your mobility manager in the campus or component DRI (Faculty, School or Institute) remain at your disposal to support and advise you. Please note that due to the closing of the university, this accompaniment is only done by e-mail.
You must absolutely follow the evolution of the situation at the following link: https://www.univ-amu.fr/node/3085.

• How can I continue my studies when the university is closed?

You are invited to contact your educational manager at AMU (training manager, International Relations referent or tutor) to find out how to continue your studies during the closure of the establishment.

• Could I validate my mobility at AMU ? Will the exams be organized?

AMU has issued a specific exam guide related to the COVID-19 situation. It can be found at the following link : https://www.univ-amu.fr/en/public/covid-19-student-faqs

Please contact your AMU pedagogical manager (training manager, International Relations referent or tutor) who will be able to specify the specific terms and conditions for your component or training implemented.

(2) I DO NOT WISH TO CONTINUE MY STAY AT AMU AND DECIDE TO RETURN TO MY USUAL COUNTRY OF RESIDENCE.

• Who should I contact if I decide to interrupt my international mobility?

You must inform :

-Your home university: administration and teaching manager

-AMU's International Relations Department: dri-mobilities@univ-amu.fr and your usual mobility manager in the campus DRI or within your component (Faculty, School, Institute) who will inform you about the steps to take before your departure.

-Your pedagogical manager at AMU (training manager, referent or International Relations tutor) who will explain to you the modalities implemented by your training to ensure the pedagogical continuity of your course and the possible organisation of distance learning exams.

• What are the administrative formalities at AMU to accomplish before your departure?

There are no particular formalities to be accomplished apart from the information to be provided to your mobility manager (administrative referent) who will be able to accompany you at a distance.

• My home university is asking me for a certificate of departure but the offices are closed: how do I go about it?

You must contact your mobility manager at AMU (administrative referent) by e-mail who will be able to issue a departure certificate. If you do not receive an answer, you can send your request to the following address, indicating your identity (surname, first name), your training at AMU and the name of your usual administrative referent at AMU: dri-mobilities@univ-amu.fr

• What do I have to do to leave my university accommodation at CROUS?

You must absolutely inform the staff of your university residence of your departure: an exit inventory must be carried out. You must leave your room in good condition and clean.

The conditions for refunding or not of the rent paid in advance (half-yearly flat rate) will be decided by the CROUS. You will be informed as soon as possible.

Updated information from the CROUS: https://www.crous-aix-marseille.fr/actualite/infos-coronavirus-crous/

(3) FIND OUT MORE ABOUT THE ARRANGEMENTS FOR CROUS ACCOMMODATIONS

All students must notify their residence manager whether or not they will return to their university room before May 17th.

Students who do NOT wish to recover their accommodation:

• Repayment terms: the Interlog and Specific Programs students concerned will be refunded by the residence managers starting this week. The rule retained will be that of actual occupancy. Thus, students who leave during the month of March will be billed for the entire month of March and refunded in April, May and June.
• Methods for recovering personal belongings in the rooms :

         i.   From May 7th you can make an appointment and come to empty and clean the room and return the keys to the accommodation according to the terms and conditions specified in the document attached, within 30 days after the end of the travel restrictions.

         ii.   If the student does not show up on the agreed date and without any demonstration on his/her part, all personal belongings will be cleared and the Crous will proceed with the final exit inventory. If any damage is noted, the corresponding amount will be deducted from the deposit. Unless otherwise specified by the student, his or her belongings will be discarded or given to a charity.

         iii.   If the student is unable to return, he or she must fill in the certificate attached and return it to the residence by e-mail. As soon as possible, the student should return the keys to his/her residence. On receipt of the keys, all personal belongings will be cleared and the Crous will proceed with the final exit inventory. If any damage is noted, the corresponding amount will be deducted from the security deposit. Unless otherwise specified by the student, his or her belongings will be discarded or donated to charity.

Students who wish to return to their accommodation:

Students who have temporarily left must indicate their decision to return to their accommodation before May 17th .

• If they respond before May 17th, and leave the accommodation before May 30th, they will receive a refund in April, May and June. If they stay, they will be refunded for the months of April and May (net of any few days if they arrive, for example, on May 25th at the overnight rate).
• If they don't answer after May 17th, and after a reminder from the Crous on May 18th, they don't answer at all, they will only be reimbursed for the month of April (but not May and June).
• If they answer on May 19th, the Crous will try to be benevolent for the month of May (at the very least, he will have the month of April to be refunded).